There’s been a lot of buzz circulating as of late here at
the College over technology. Just a few short months ago, the District Board of
Trustees approved the purchase of a cloud-based enterprise resource
planning (ERP) software system, along with a partnership with the provider, Workday,
Inc., to help design a revolutionary new student system from the ground up.
We’ve also been working on our next quality enhancement plan (QEP) as part of
our accreditation process. The QEP theme will be technology and digital
literacy across the curriculum.
This year will truly be the start of a new,
more technology-focused chapter for our College.
As many of our employees learned at the Workday project
kick-off a few weeks ago, we are moving quickly in the direction of our goals.
Configuration and testing of our first phase of the ERP, student recruiting,
begins this month with deployment expected sometime late summer or early fall.
Then the process will move on to other areas such as human capital management,
admissions, financial aid and advising, some of which will be simultaneous. Completed
implementation is expected sometime in 2017 which may sound far away to some,
but is actually quite impressive considering the amount of work that must be
Collectively, this project will require
some tens of thousands of hours and the
involvement of not only Workday and our implementation partner, CedarCrestone,
but also nearly every area of our College. It is the single largest technology
project we have ever undertaken. However, the large team that is leading the
charge on campus has already proven to be enthusiastic and quick-thinking as they
are well on their way to an on-time completion of the first phase.
On the academic side, the QEP committee announced the winner
of their recent naming contest. Students were invited via email and social
media to weigh in on the development of the QEP strategy and give it a name.
The name that was chosen, Digital FOCUS (Find, Operate, Create, Utilize
and Share), won its author an iPad Air. Over the
coming months, the QEP committee will finalize their strategy and create
initiatives to help our College leverage new and existing technologies to keep
our students digitally literate in the classroom and beyond. This will satisfy both
accreditation standards and our College’s mission while also significantly improving
the student learning environment.
As we work through the many tasks ahead of us, let’s not forget that the work we do today puts us at the forefront of tomorrow and will help create a better College for our students and our future.
These projects represent only two of the larger efforts we
have undertaken to advance areas such as student onboarding, academic planning
and leadership. We are fortunate to live in a digital age where technology is
readily available and can offer solutions to maximize the experiences in these
areas, areas where I see effectiveness as more important than efficiency. Efficiency
is great for established processes, but when confronted with change, efficiency
can sometimes create barriers. Effectiveness thrives in changing environments
and sees barriers as opportunities for advancement.
I believe technology will change the face of our College.
envision a future where employees transition our business processes into best
practices; where students are able to service their own accounts easily with
online and mobile functionality; where evaluation involves tools like apps and
micro-credentials, and serves to enhance student and the employee experiences,
not hinder them. As we work through the many tasks ahead of us, let’s not
forget that the work we do today puts us at the forefront of tomorrow and will
help create a better College for our students and our future.